Privacy Policy

Last updated: 17 September 2025

European Society of Veterinary Nephrology and Urology (“ESVNU”, “we”, “our”, or “us”) respects your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you visit https://esvnu.com, in accordance with the UK General Data Protection Regulation (UK-GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

1. Who We Are

Organisation name: European Society of Veterinary Nephrology and Urology
Website: https://esvnu.com
Email: web@esvnu.com
Postal address: Yalelaan 108, 3584 CM Utrecht, The Netherlands
Data Controller: European Society of Veterinary Nephrology and Urology

2. Information We Collect

We may collect and process the following personal data:

Information you provide
- Contact form submissions (name, email address, message)
- Newsletter sign-ups (name and email) via MailPoet
Technical data
- IP address, browser type/version, time zone, operating system, and standard server logs
Cookies and analytics
- Cookies and similar technologies for website functionality and to understand how visitors use the site (see section 5)

3. How We Use Your Data

We process your personal data to:

Respond to enquiries and provide services you request
Manage email newsletters and member communications through MailPoet
Maintain and improve the functionality and security of our website
Comply with legal and regulatory obligations

4. Lawful Bases for Processing

Under UK-GDPR we rely on one or more of the following lawful bases:

Consent – when you sign up for our newsletter or accept cookies
Legitimate interests – to operate and improve our website and services
Legal obligation – where necessary to meet legal or regulatory requirements

5. Cookies

Our website uses cookies as part of the Enfold WordPress theme and standard WordPress functionality.

Essential cookies – required for core site features and security
Analytics cookies – to measure website performance and improve user experience
Preference cookies – to remember your settings

When you first visit our site, you will be asked to accept or decline non-essential cookies. You can also control or delete cookies at any time through your browser settings.

6. MailPoet Newsletter Sign-Ups

If you subscribe to our newsletter:

Your name and email address are stored by MailPoet, a WordPress plugin we use to create and send email updates
MailPoet stores subscriber information on our web host’s servers within the European Union
We use this data only to send newsletters and updates
You can unsubscribe at any time by clicking the “unsubscribe” link in any email or by contacting us at web@esvnu.com

7. Data Sharing and Transfers

We do not sell or trade personal data
Data may be shared with trusted service providers (for example, website hosting or email delivery) who act as processors under written contracts and comply with UK-GDPR
We do not transfer personal data outside the UK or EEA unless adequate safeguards are in place

8. Data Retention

We keep personal data only for as long as necessary to fulfil the purposes described above or to comply with legal obligations. After that period, data will be securely deleted or anonymised.

9. Your Rights

Under UK-GDPR you have the right to:

Access the personal data we hold about you
Request correction of inaccurate or incomplete data
Request erasure of your data (“right to be forgotten”)
Restrict or object to certain processing
Withdraw consent at any time (for example, for newsletter emails)
Lodge a complaint with the UK Information Commissioner’s Office (ICO) if you believe your rights have been infringed

To exercise any of these rights, email us at web@esvnu.com.

10. Security

We use appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access, alteration, or disclosure.

11. External Links

Our website may include links to third-party websites. We are not responsible for the privacy practices or content of those websites and encourage you to review their privacy policies.

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in law or our practices. The most recent version will always be available on this page with the last updated date.

Contact Us

European Society of Veterinary Nephrology and Urology

Yalelaan 108, 3584 CM Utrecht, The Netherlands

Email: web@esvnu.com

Website: https://esvnu.com